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Executive Assistant & Office ManagerWest Orange Chamber of Commerce
Job DetailsPrint Job
Job Start Date:03/01/2024Type of Position:Executive Assistant & Office Manager
Number of Openings:1
Job Location & Contact:
12184 West Colonial Drive
Winter Garden, FL34787
4076561304
Email
Job Description:
Act as the assistant to the President & CEO on all matters relating to the Board of Directors (BOD), Executive Committee, and West Orange Foundation, to include sending out monthly reminders for all meetings, tracking meeting attendance, preparing PowerPoint presentations, and taking minutes of those meetings. Assist the President & CEO in regard to member requests and community outreach. Review receipts weekly and approve monthly credit card statement and submit month-end statements to the bookkeeper. File annual reports for all with the Division of Corporations. Update annual inventory and provide to Bookkeeper for the purpose of maintaining the Tangible Personal Property tax exemption. Facilitate relationships and provide great customer service to investors to ensure full benefits are utilized, renewals confirmed, and all aspects of this process. Coordinate special luncheons/events in coordination with the President & CEO, as necessary. Facilitate building and grounds maintenance by scheduling service on areas of need, as they occur. Monitor building and grounds for possible areas for service to offset future maintenance issues and to maintain physical appearance. Coordinate service of all office equipment as needed when issues arise and maintain routine maintenance or upgrades, including daily functioning of IT with contracted provider. Request RFPs for repairs or new office or building equipment as needed in accordance with adopted Accounting Policies and Procedures – Coordinate necessary repairs or purchases. Determine cleaning schedule for staff and sub-contractor and create and communicate phone rotation/trash/recycle schedule to all team members. Process and Pay invoices on all monthly expenses to include building and ground maintenance, office, healthcare benefits, insurance coverage, housekeeping, membership, and supplies, etc. as needed. Work closely with Bookkeeper on keeping accurate financials and reviewing credit card expenses. Maintain files accordingly. Deposit checks at respective banks weekly for West Orange Chamber of Commerce, West Orange Political Alliance and West Orange Foundation. Review accounts receivable and follow up on payments, as needed. Determine location for annual board retreat, sign contract and coordinate all details for board members and staff. Other duties/activities as assigned or necessary.
Experience Required:
Three to five years experience performing identical or similar functions and duties. Demonstrated knowledge and skill in the areas listed above. Proficient in Microsoft Office.
How to Apply:
Send us your application at fperlloni@wochamber.com.
Application Deadline:
Jan 01, 1900
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